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Important Dates - 2025-2026
Updated July 10, 2025
Important Note
OCM BOCES and the Central New York Regional Information Center compiled this spreadsheet for school district officials to use as a helpful resource.
Reporting requirements, deadlines and other information are subject to change and are ultimately the responsibility of each district. Please contact an OCM BOCES or CNYRIC representative with questions or concerns or email ocmbocescommunications@gmail.com.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
To download a Google spreadsheet with the same information, click on the “Copy & Download a Google Spreadsheet” button above." You will then have to click on “File” and “Make a Copy” to create a version you can use. The Google spreadsheet offers an additional column to assign people who are responsible for each task. If you prefer to use Excel or other formats, the Google spreadsheet can be downloaded as an Excel file, a CSV (text) file, a PDF and more.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
| Category | Due Date | Description |
|---|---|---|
| SSEC | m7/21/2025 |
School Safety and the Educational Climate (SSEC)
School Safety and the Educational Climate (SSEC) incident data for schools and districts may be submitted to the Department via the NYSED Application Business Portal between June 2025 and July 2025.https://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html |
| SIRS | m7/25/2025 |
Day Calendar, Student Enrollment, Demographic, Program Services, and Attendance Data Due
Day Calendar, Student Enrollment, Demographic, Program Services, and Attendance Collection Opens September 2024. All LEAs must report their data for verification in L2RPT and to correct data in source systemshttps://www.nysed.gov/sites/default/files/information-reporting-services/sirs-reporting-timeline-2024-25.pdf |
| SIRS | m7/26/2025 |
Summer EBT 2025 benefits FINAL Data Due
FINAL student enrollment, address, and FRPL eligibility data due. |
| PD System | m7/31/2025 |
Special Ed Data Due (VR 13,15,16)
Special Ed EOY PD data system reports Collection Opens (VR11-16) June 2025. Last date to submit data populating VR13,15,16 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | n8/4/2025 |
Special Ed Certification Due (VR13,15,16)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify.http://pd.nysed.gov/ |
| SIRS | n8/14/2025 |
Special Ed EOY (End of Year) Data Due
Last date to submit Special Ed enrollment, demographic, assessment (including COSF), Special Ed EOY Snapshot, and disability program service records for students with potential submission records for VR10-16 reports. LEAs use PD System List of Potential Student Records report to confirm all eligible students are reported accurately.https://www.p12.nysed.gov/sedcar/ |
| SIRS | n8/14/2025 |
FINAL SIRS EOY Data Due
Used for federal and state reporting, state sid allocations, and to make accountability status determinations.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | n8/29/2025 |
SIRS EOY Data Certification Due
Statement of Certification certifies accuracy of data submitted by EOY reporting deadline.http://portal.nysed.gov/ |
| PD System | o9/11/2025 |
Special Ed Events Data Due (VR11, VR12, VR14)
Last date to submit special ed events data populating VR11,12,14 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | o9/15/2025 |
Special Ed Events Certification Due (VR11, VR12, VR14)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| SIRS | o9/15/2025 |
Level 2 SIRS data warehouse Collection Opens
CNYRIC regional data warehouse may begin loading 2025-26 SY student demographic, enrollment, program, and associated SIRS templates supporting SIRS data collection.https://www.nysed.gov/sites/default/files/information-reporting-services/sirs-reporting-timeline-2025-26.pdf/ |
| SIRS | o9/26/2025 |
Day Calendar, Student Enrollment, Demographic, Program Services, and Attendance Collection Opens.
All LEAs must report their data for verification in L2RPT and correct data in source systems.https://www.nysed.gov/sites/default/files/information-reporting-services/sirs-reporting-timeline-2025-26.pdf/ |
| SIRS | p10/16/2025 |
August Grads Data Due
Last date to submit graduates as of August 31, 2025, for Total Cohort Graduation Rate reporting.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | p10/23/2025 |
Staff Evaluation Scores and Ratings Due
Staff Evaluation Rating Collection Opens June 30, 2025. Overall ratings & subcomponent scores for districts and BOCES implementing an Educator Evaluation plan under Education Law 3012-d; overall and standard ratings for districts and BOCES implementing an Educator Evaluation plan under Education Law 3012-ehttps://www.nysed.gov/educator-quality/resources-educator-evaluation-data-collection-and-submission |
| SIRS | p10/31/2025 |
Staff Evaluation Rating Verification Report Certification Due
Certify accuracy of Staff Eval data by the due date. The form is accessed and must be submitted via SEDMON in NYSED’s Application Business Portal.http://portal.nysed.gov/ - SED Monitoring and Peformance |
| SIRS | q11/6/2025 |
BEDS Day ELL Counts Data Extract
ELL data reported to USED via EDFacts supplies part of the Title III Biennial Evaluation Report. All entities with ELL enrollment must report all students with the appropriate ELL Eligible program service code in SIRS to be included in the file.https://data.nysed.gov/businessrules.php?type=ell https://www.nysed.gov/bilingual-ed/field-advisoriesmemoranda-pertaining-ells |
| SIRS | q11/13/2025 |
Staff Snapshot, Staff Assignment Data Due
Preliminary 2025-26 data due. Staff Snapshot must be loaded to SIRS prior to loading any other staff or course data.httpll https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | q11/14/2025 |
BEDS IMF Collection Closes
BEDS IMF Collection Opens October 1, 2025 for submitting 2025-26 BEDS IMF data. From in the IDExhttpll https://www.p12.nysed.gov/irs/beds/IMF/home.html |
| SIRS | s1/1/2026 |
BEDS Day Enrollment, Economically Disadvantaged and FRPL Data Due
Economically disadvantaged, enrollment by grade, district of residence, and supplemental enrollment counts submitted via SIRS are collected for calculating preliminary State Aid allocations. Enrollment counts are used to create the USDE EDFacts Directory, the official directory of all schools and districts for federal reporting, as a sampling frame for federal statistical studies, defines the universe for the CRDC, and populates the schools used on the FAFSA. FRPL data are reported to USDE and used primarily for the Non-Fiscal Survey of the CCD and other USDE offices.https://www.p12.nysed.gov/irs/level2reports/ |
| PD system | s1/15/2026 |
Special Ed Data Due (VR1-9)
Collection Opens October 1, 2025. Last date to submit data populating the VR1-9 reports. Official child count and LRE (Least Restrictive Environment) will be reported to USDE.https://www.p12.nysed.gov/sedcar/ |
| PD system | s1/20/2026 |
Special Ed Certification Due (VR1-6,8)
Districts and nonpublic schools are required to certify data in the PD System. Data reflects official child count and LRE reported to USDE. (VR7 and VR9 do not need to be certified.)https://www.p12.nysed.gov/sedcar/ |
| SIRS | s1/22/2026 |
Student Digital Resources Data Due
L1s must have preliminary data in L2.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | s1/22/2026 |
Preliminary Course Instructor Assignment, Student Class Entry Exit Data Due
All student course data must be up to date in L2 and will be used by the Office of State Assessment for determining counts of students enrolled in courses leading to state assessments.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | s1/30/2026 |
NYSESLAT SAFT Pre-ID Data Due
L1s must have student enrollment, program service and demographic data in L2. L2 then creates the extract of 0231 Program Service Codes for schools administering the NYSESLAT SAFT. |
| SIRS | t2/19/2026 |
Operational ELA, math, and science Pre-ID Data Due.
L1s must have Student Enrollment, Program Service and Demographic data in L2. L2 then extracts a Pre-ID file for schools administering Operational ELA, math, and science. |
| SIRS | t2/26/2026 |
NYSESLAT Operational Pre-ID Data Due.
L1s must have Student Enrollment, Program Service and Demographic data in L2. L2 then creates the extract of 0231 Program Service Codes for schools administering the operational NYSESLAT. |
| SIRS | t2/26/2026 |
Student enrollment, demographics, Program, and parent/guardian information Data Due.
Initial student enrollment, address, FRPL eligibility data, homeless, foster, and migrant due to L2 for Summer EBT 2026 benefits. Will be used for Summer EBT 2026 benefits. |
| SIRS | t2/27/2026 |
EFT Data Due
EFT School/District Collection Opens October 6, 2025. Absolute last date for EFT data collection.https://www.nysed.gov/essa/financial-transparency |
| PD system | u3/2/2026 |
PD6 Personnel Form
Teachers, paraprofessionals and related services personnel providing services to students with disabilities on BEDS Day.https://www.nysed.gov/essa/financial-transparency |
| SIRS | u3/13/2026 |
BEDS Day Enrollment, Economically Disadvantaged and FRPL Data Due
Economically disadvantaged, enrollment by grade, district of residence, and supplemental enrollment counts submitted via SIRS are collected for calculating preliminary State Aid allocations. FRPL data are reported to the USDE via EDFacts. All entities need to show FRPL counts in the March snapshot to be included in FRPL data submitted to USDE. FRPL data are reported to USDE and used primarily for the Non-Fiscal Survey of the CCD and other USDE offices.https://www.p12.nysed.gov/irs/level2reports/ |
| Assessments | u3/26/2026 |
Regents course data for score collection Data Due
All Regents course data must be reported. First administration of the new Regents Examinations in English Language Arts, Algebra II, Physical Science: Chemistry and Physical Science: Physics |
| SIRS | v4/10/2026 |
UPK enrollment Data Due
Counts of UPK students enrolled on BEDS Day and Child Count Day (March 13, 2026), collected for calculating UPK grant funding.https://www.nysed.gov/sites/default/files/programs/early-learning/2025-2026-upk-important-dates-calendar-edited-6.5.25.pdf |
| SIRS | v4/16/2026 |
ELA, math, and science Pre-ID Data Due for SAFT (stand-alone field test)
L1s must have Student Enrollment, Program Service and Demographic data in. L2 then extracts a Pre-ID file for schools administering ELA, math, and science SAFT. |
| SIRS | v4/30/2026 |
Day Calendar, Student Daily Attendance, Course Instructor Assignment, and Student Class Entry Exit Data Due
Student Daily Attendance, Day Calendar, and course data must be current through May 1st and in Level 2 and will be extracted for the Office of Accountability on May 8th, 2025, for growth purposes. |
| SIRS | w5/14/2026 |
Final Teacher Out of Certification Data Due
The official NYS Out of Certification match is performed at L2 based on data through May 15, 2026. SIRS-328 Out of Certification report will be frozen as of this date.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | x6/5/2026 |
ELL Counts and Immigrant Student Counts Final Data Due
Counts at time of final data pull of ELL students enrolled in district (for Title III ELL allocations) and immigrant students enrolled in district (for Title III immigrant allocations). |
| Professional Learning | wwOngoing |
CTLE Approved Sponsors
Approval is for a period of five years - Vendor/Sponsor lists are updated.https://www.highered.nysed.gov/tcert/certificate/reissuanceinitial.html https://www.highered.nysed.gov/tcert/resteachers/ctlesponsors.html |
| APPR - Lead Evaluator | wwOngoing |
Lead Evaluator
The State Education Department requires all evaluators of teachers and principals to be certified through an appropriate training process. Lead evaluators are those who conduct summative annual professional performance reviews of teachers. Each district must certify that these lead evaluators have been trained in the minimum requirements as outlined in the APPR regulations. New administrators participate in a 27-hour, first-year lead evaluator training and those that completed this training participate in a yearly recertification session.http://www.nysed.gov/educator-quality/ss3012-d |
| Erin's Law | wwOngoing |
Erin's Law - Child Abuse Prevention
New York State’s law, (Chapter 187 of the Laws of 2019 - known as Erin's Law - requires public schools to teach child sexual abuse and exploitation prevention classes to students in kindergarten through eighth grade. The law is intended to help children, teachers, and parents in New York State schools identify sexual abuse, and to provide awareness, assistance, referral, or resource information for children and families who are victims of child sexual abuse.http://www.nysed.gov/curriculum-instruction/erins-law#:~:text=Erin%27s%20Law%20is%20intended%20to,victims%20of%20child%20sexual%20abuse |
| Required Trainings | wwOngoing - Annual |
Dignity Act Coordinator Training
New York State requires annual refresher training for each Dignity Act coordinator within a school district. |
| COVID-19 | wwOngoing |
COVID-19 Guidance & Resources
NYSED offers a wealth of information on COVID-19, including the latest guidance and federal funding.http://www.nysed.gov/coronavirus |
| Building Condition | wwOngoing |
Building Condition Survey & Visual Inspection
NYSED Business Portal - MVPShttps://www.p12.nysed.gov/facplan/BldgCondSurv.htm https://www.p12.nysed.gov/facplan/documents/2020BCSInstructions10-06-20.pdf https://www.p12.nysed.gov/facplan/documents/BCSAssignments-Copy_07-28-2020.pdf https://www.p12.nysed.gov/facplan/documents/VisualInspectionAssignments.pdf |
| Fire Safety | wwOngoing - 11 months |
Annual Building Fire Safety Verification & Certification
NYSED Business Portal Complete and/or certify data Print Certificates of Occupancyhttps://www.p12.nysed.gov/facplan/documents/UpdatedFireSafetyProcessPresentation.pdf https://www.regents.nysed.gov/common/regents/files/616p12a3.pdf https://www.p12.nysed.gov/facplan/FireSafety.htm https://www.p12.nysed.gov/facplan/articles/H03_procedures_for_filing_fire_safet.html |
