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Important Dates - 2023-2024
Updated October 18, 2023
Important Note
OCM BOCES and the Central New York Regional Information Center compiled this spreadsheet for school district officials to use as a helpful resource.
Reporting requirements, deadlines and other information are subject to change and are ultimately the responsibility of each district. Please contact an OCM BOCES or CNYRIC representative with questions or concerns or email ocmbocescommunications@gmail.com.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
To download a Google spreadsheet with the same information, click on the “Copy & Download a Google Spreadsheet” button above." You will then have to click on “File” and “Make a Copy” to create a version you can use. The Google spreadsheet offers an additional column to assign people who are responsible for each task. If you prefer to use Excel or other formats, the Google spreadsheet can be downloaded as an Excel file, a CSV (text) file, a PDF and more.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
| Category | Due Date | Description |
|---|---|---|
| PD system | gJanuary 1, 2024 |
Special Ed Data Due (VR1-9)
Collection opens October 2024. Last date to submit data populating the VR1-9 reports. Official child count and LRE (Least Restrictive Environment) will be reported to USED.https://www.p12.nysed.gov/sedcar/ |
| SIRS | gJanuary 4, 2024 |
BEDS Day Enrollment and FRPL(Free and Reduced-Price Lunch)
BEDS Day Enrollment and FRPL (Free and Reduced- Price Lunch) FRPL, enrollment by grade, district of residence, and supplemental enrollment counts submitted via SIRS are collected for calculating preliminary State Aid allocations.Enrollment counts are used to create the USED EDFacts Directory, which is the official directory of all schools and districts for federal reporting, serves as a sampling frame for federal statistical studies, defines the universe for the CRDC, and populates the list of schools used on the FAFSA. FRPL data is reported to USED and used primarily for the Non-Fiscal Survey of the CCD and other USED offices. https://www.p12.nysed.gov/irs/level2reports/ |
| Corporal Punishment | gJanuary 15, 2024 |
Complaints of Corporal Punishment
This is a semi-annual report due in July and January.https://www.p12.nysed.gov/sss/ssae/schoolsafety/CorplPunish/CorporalPunishment.html |
| PD system | gJanuary 16, 2024 |
Special Ed Certification Due (VR1-6,8)
Districts and nonpublic schools are required to certify data in the PD System as Accurate or Not Accurate. Data reflects official child count and LRE reported to USED. Status will be defaulted to Not Accurate for entities that do not certify. (VR7 and VR9 do not need to be certified.)https://www.p12.nysed.gov/sedcar/ |
| Assessments | gJanuary 23-26, 2024 |
January 2024 Regents
January 2023 Regents Examination Schedulehttps://www.nysed.gov/sites/default/files/programs/state-assessment/regents-exams-schedule-january-2024.pdf |
| SIRS | gJanuary 25, 2024 |
Student Digital Resources Data Due
This collection helps identify specific needs and target resources and funding opportunities when they become available.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | gJanuary 25, 2024 |
Preliminary Course Instructor Assignment, Student Class Entry Exit Data Due.
All student course data must be up to date in Level 2 and will be used by the Office of State Assessment for determining counts of students enrolled in courses leading to state assessments.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | hFebruary 9, 2024 |
NYSESLAT Pre-ID Data Due
Level 1s must have Student Enrollment, Program Service and Demographic data in L2. L2 then creates the extract of 0231 Program Service Codes for schools administering the NYSESLAT SAFT. |
| Assessments | hFebruary 26, 2024 - April 12, 2024 |
June Regents Examinations Requesting Memo
This memo provides information concerning procedures for requesting, shipping, and storing materials for the Regents Examinations. It also provides information on the online request system including the deadline for submitting requests.https://www.nysed.gov/sites/default/files/programs/state-assessment/procedures-requesting-storing-exams-june-2024.pdf |
| PD System | iMarch 1, 2024 |
PD6: Personnel Form
The PD6 form must be completed by all school districts including Special Act School Districts, Boards of Cooperative Educational Services (BOCES), Charter Schools, selected State agencies, State-operated schools, State-supported schools, and approved private schools for preschool and school-age students with disabilities. This report collects full-time equivalent (FTE) data for special education personnel who are employed or contracted to provide special education and related services to preschool and school-age students with disabilities on October 4, 2023. The New York State Education Department is required to report these data to the United States Department of Education (USDOE) pursuant to the Individuals with Disabilities Education Act (IDEA) [P.L. 108-446, Section 618(a)(3)].Log into the PD Data System and select the PD6 from the “PD Forms” menu. Manually enter your data and then click on the button to save and submit the report. If there are no FTE personnel to report, save and submit with zeroes in the cells. |
| Assessments | iMarch 11 - June 7, 2024 |
New York State Alternate Asssessment (NYSAA)
The NYSAA is part of the New York State testing program that measures the attainment of the State’s learning standards in the areas of English language arts (ELA), mathematics, and science for students with the most severe cognitive disabilities.https://www.nysed.gov/state-assessment/new-york-state-alternate-assessment |
| SIRS | iMarch 14, 2024 |
BEDS Day Enrollment and FRPL Data Due
FRPL, enrollment by grade, district of residence, and supplemental enrollment counts submitted via SIRS are collected for calculating preliminary State Aid allocations. FRPL data is reported to USED via EDFacts. All entities need to show FRPL counts in the March snapshot to be included in FRPL data submitted to USED.FRPL data is reported to USED and used primarily for the Non-Fiscal Survey of the CCD and other USED offices.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | iMarch 13, 2024 |
UPK Annual Enrollment Data Due
Counts of UPK students enrolled through March 15, 2024, collected for calculating UPK grant funding.https://www.p12.nysed.gov/irs/level2reports/ |
| CRDC | iMarch 18, 2024 |
Civil Rights Data Collection
The purpose of the U.S. Department of Education (ED) Civil Rights Data Collection (CRDC) is to obtain data related to the nation's public school districts and elementary and secondary schools’ obligation to provide equal educational opportunity. To fulfill this goal, the CRDC collects a variety of information, including student enrollment and educational programs and services data that are disaggregated by race/ethnicity, sex, english learners, and disability. The CRDC is a longstanding and important aspect of ED’s Office for Civil Rights overall strategy for administering and enforcing the civil rights statutes for which it is responsible. This information is also used by other ED offices as well as policymakers and researchers outside of ED.https://www2.ed.gov/about/offices/list/ocr/data.html https://surveys.nces.ed.gov/crdc/UserAccount/Login?ReturnUrl=%2Fcrdc%2F |
| SIRS | iMarch 21, 2024 |
MBK Grants Program Service records and Liberty Partnership Programs Preliminary Data Due.
All recipients of My Brother’s Keeper with active grants must report complete data to SIRS using program service codes 4005–4009. Liberty Partnerships Program code 4004.https://www.p12.nysed.gov/irs/level2reports/ |
| Assessments | jApril 8 - May 17, 2024 |
Grades 3-8 English Language Arts - Paper-Based Tests
Grades 3,4,6,7 only |
| Assessments | jApril 10 - 17, 2024 |
Grades 3-8 English Language Arts, Mathematics, and Grades 5 & 8 Science - Computer Based Testing
|
| Assessments | jApril 13, 2024-May 24, 2024 |
New York State English as a Second Language Achievement Test (NYSESLAT)
The New York State English as a Second Language Achievement Test (NYSESLAT) is designed to annually assess the English language proficiency of all English Language Learrners (ELLs) enrolled in Grades K-12 in New York State schools.https://www.nysed.gov/state-assessment/nyseslat-general-information |
| BOCES | jApril 14, 2024 |
Final BOCES CoSer Requests
Final requests from school districts due to OCM BOCES. (Component districts must notify of intent to participate in specific services.https://www.ocmboces.org/tfiles/folder461/2023-2024%20OCM%20BOCES%20Budget%20Calendar%20-%20MASTER%20FOR%20WEBSITE.pdf |
| Assessments | jApril 15, 2024 - May 24, 2024 |
New York State English as a Second Language Achievement Test (NYSESLAT)
NYSESLAT is designed to annually assess the English language proficiency of all English Language Learners (ELLs) enrolled in Grades K–12 in New York State schools. The test provides the State and schools with important information about the English language development of ELLs and is part of the State’s compliance with federal laws that mandate the annual assessment and monitoring of the English language proficiency of all ELLs. Schools administering the NYSESLAT must submit their answer sheets to their Regional Information Center (RIC)/scanning center by June 7.https://www.nysed.gov/state-assessment/nyseslat-general-information |
| BOCES | jApril 17, 2024 |
Annual Election and Budget Vote
Annual election and statutory budget vote on Administrative Budget (Election of BOCES board members/vote of administrative budget must take place between 16th – 30th per BOCES Reform Act, Chapter 295, 1993)https://www.ocmboces.org/tfiles/folder461/2023-2024%20OCM%20BOCES%20Budget%20Calendar%20-%20MASTER%20FOR%20WEBSITE.pdf |
| BOCES | jApril 18, 2024 |
Submittal to OCM BOCES - Administrative Budget Vote and Board Elections
Component districts must transmit Board resolution approving/disapproving the tentative OCM BOCES administrative budget and election of Board members. |
| Assessments | jApril 30, 2024 |
Grades 3-8 English Language Arts - Paper-Based Tests
Schools administering Paper-Based Grades 3-8 English Language Arts Tests must submit their answer sheets to their Regional Information Center (RIC)/scanning center by May 4.https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-test-schedule-2024.pdf |
| Assessments | kMay 7 - 14, 2024 |
Grades 3-8 Mathematics - Paper-Based Tests
Grades 3,4,6,7 only |
| SIRS | kMay 16, 2024 |
Day Calendar, Student Daily Attendance, Course Instructor Assignment, and Student Class Entry Exit Data Due.
Student Daily Attendance, Day Calendar, and course data must be current through May 3rd and in Level 2 by 11:59pm and will be extracted for the Office of Accountability on May 20, 2024, for growth purposes.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | kMay 17, 2024 |
Final Teacher Out of Certification data Extract Taken
The official NYS (New York State) Out of Certification match is performed at Level 2 based on data through May 17, 2024. SIRS-328 Out of Certification report will be frozen as of this date.https://www.p12.nysed.gov/irs/level2reports/ |
| Assessments | kMay 22, 2024 |
Grades 3-8 Mathematics - Paper-Based Tests
Schools administering Paper-Based Grades 3-8 Mathematics Tests must submit their answer sheets to their Regional Information Center (RIC)/scanning center by May 22.https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-test-schedule-2024.pdf |
| SIRS | kMay 31, 2024 |
Summer EBT 2024 benefits initial pull Data Due
Initial student enrollment, address and FRPL eligibility data due to L2 to calculate Summer EBT 2024 benefits. |
| SIRS | kTBD Late-May, Early-June 2024 |
ELL (English Language Learners) Counts and Immigrant Student Counts Data Due (final).
Counts at time of final data pull of ELL students enrolled in district (for Title III ELL allocations) and immigrant students enrolled in district (for Title III immigrant allocations).https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | lJune 3, 2024 |
Summer EBT 2024 benefits initial pull Extract Taken
Initial student enrollment, address and FRPL eligibility data pulled to calculate Summer EBT 2024 benefits |
| Assessments | lJune 4, 2024 /June 14 - 25, 2024 |
June 2024 Regents
Schools administering Regents Examinations must submit their answer sheets to their Regional Information Center (RIC)/scanning center by Rating Day, June 26.https://www.nysed.gov/sites/default/files/programs/state-assessment/regents-exams-schedule-june-2024.pdf |
| SIRS | lJune 6, 2024 |
UPK Annual Enrollment Data Due (final)
Counts of UPK students enrolled through March 13, 2024, collected for calculating UPK grant funding. L1s must have data in Level 2. on the due date.https://www.p12.nysed.gov/irs/level2reports/ |
| Assessments | lJune 7 - 14, 2024 |
Grades 3-8 Mathematics - Paper-Based Tests
Grades 3,4,6,7 only |
| Assessments | lJune 22, 2024 |
Grades 3-8 Mathematics - Paper-Based Tests
Schools administering Paper-Based Grades 3-8 Mathematics Tests must submit their answer sheets to their Regional Information Center (RIC)/scanning center by May 22.https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-test-schedule-2024.pdf |
| SIRS | lJune 28, 2024 |
Summer EBT 2024 benefits FINAL pull Data Due
FINAL student enrollment, address and FRPL eligibility data due to L2 to calculate Summer EBT 2024 benefits. |
| Data Authorization Forms | mJuly 1, 2024 |
CNYRIC Data Authorization Forms
This authorization grants the CNYRIC permission to collect,transmit, and share data on your district's behalf. This is required annually.https://docs.google.com/document/d/1ni4vG3Xwq-WPmv1Hv3Sssp1fOIi8rnarkW-xkHhf7gI/edit?usp=sharing |
| SSEC | mJuly 1, 2024 |
School Safety and the Educational Climate (SSEC)
School Safety and the Educational Climate (SSEC) incident data for schools and districts may be submitted to the Department via the NYSED Application Business Portal between June 26, 2023 and July 24, 2023.https://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html |
| SIRS | mJuly 1, 2024 |
Summer EBT 2024 benefits FINAL pull Extract Taken
FINAL student enrollment, address and FRPL eligibility data pulled to calculate Summer EBT 2024 benefits.https://www.fns.usda.gov/sebt/state-implementation-of-summer-ebt-2024 |
| Assessments | mJuly 4, 14-25, 2024 |
June 2024 Regents
Schools administering Regents Examinations must submit their answer sheets to their Regional Information Center (RIC)/scanning center by Rating Day, June 26.https://www.nysed.gov/sites/default/files/programs/state-assessment/regents-exams-schedule-june-2024.pdf |
| SIRS | mJuly 11, 2024 |
Regents Assessment Data Due
Regents data for State-provided Growth results.https://www.nysed.gov/information-reporting-services#qlinks |
| PD System | nAugust 1, 2024 |
Special Ed Data Due VR 3,15,16
Special Ed EOY PD data system reports Collection Opens (VR11-16) June 2024. Last date to submit data populating VR13,15,16 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | nAugust 5, 2024 |
Special Ed Certification Due (VR13,15,16)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify. |
| SIRS | nAugust 15, 2024 |
Special Ed EOY (End of Year) Data Due.
Last date to submit Special Ed enrollment, demographic, assessment (including COSF), Special Ed EOY Snapshot, and disability program service records for students with potential submission records for VR11-16 reports. LEAs use PD System List of Potential Student Records report to confirm all eligible students are reported accurately.https://www.p12.nysed.gov/sedcar/ |
| SIRS | nAugust 15, 2024 |
FINAL SIRS EOY Data Due
Used for federal and State reporting, State Aid allocations, and to make accountability status determinations.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | nAugust 30, 2024 |
SIRS EOY Data Certification Due
Statement of Certification certifies accuracy of data submitted by EOY reporting deadline,http://portal.nysed.gov/ portal.nysed.gov |
| PD System | oSeptember 12, 2024 |
Special Ed Data Due VR 11,12,14
Special Ed EOY PD data system reports Collection Opens (VR11-16) June 2024. Last date to submit data populating VR11,12,14 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | oSeptember 16, 2024 |
Special Ed Certification Due (VR11,12,14)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| SIRS | pOctober 3, 2024 |
August Grads, Total Chort, Grad Rate Data Due
Last day to submit August 2024 diplomas for the 2018, 2019, and 2020 total cohorts.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | pOctober 17, 2024 |
Staff Evaluation Scores and Ratings Due
Staff Evaluation Rating Collection Opens July 2024. Overall ratings & subcomponent scores for districts and BOCES implementing an APPR (Annual Professional Performance Review) plan under Education Law 3012-d.https://www.nysed.gov/educator-quality/resources-educator-evaluation-data-collection-and-submission |
| SIRS | pOctober 25, 2024 |
Staff Eval Ratings Verification Report Certification Due
Certify accuracy of Staff Evaluation data by the due date.The form is accessed and must be submitted via SEDMON in NYSED’s Application Business Portal. portal.nysed.gov SED Monitoring and Peformance |
| SIRS | qNovember 2024 |
BEDS Day ELL Counts Data Extract
ELL data reported to USED via EDFacts supplies part of the Title III Biennial Evaluation Report. All entities with ELL enrollment must report all students with the appropriate ELL Eligible program service code in SIRS to be included in the file. |
| Professional Learning | wwOngoing |
CTLE Approved Sponsors
Approval is for a period of five years - Vendor/Sponsor lists are updated.https://www.highered.nysed.gov/tcert/certificate/reissuanceinitial.html https://www.highered.nysed.gov/tcert/resteachers/ctlesponsors.html |
| APPR - Lead Evaluator | wwOngoing |
Lead Evaluator
The State Education Department requires all evaluators of teachers and principals to be certified through an appropriate training process. Lead evaluators are those who conduct summative annual professional performance reviews of teachers. Each district must certify that these lead evaluators have been trained in the minimum requirements as outlined in the APPR regulations. New administrators participate in a 27-hour, first-year lead evaluator training and those that completed this training participate in a yearly recertification session.http://www.nysed.gov/educator-quality/ss3012-d |
| Erin's Law | wwOngoing |
Erin's Law - Child Abuse Prevention
New York State’s law, (Chapter 187 of the Laws of 2019 - known as Erin's Law - requires public schools to teach child sexual abuse and exploitation prevention classes to students in kindergarten through eighth grade. The law is intended to help children, teachers, and parents in New York State schools identify sexual abuse, and to provide awareness, assistance, referral, or resource information for children and families who are victims of child sexual abuse.http://www.nysed.gov/curriculum-instruction/erins-law#:~:text=Erin%27s%20Law%20is%20intended%20to,victims%20of%20child%20sexual%20abuse |
| Required Trainings | wwOngoing - Annual |
Dignity Act Coordinator Training
New York State requires annual refresher training for each Dignity Act coordinator within a school district. |
| COVID-19 | wwOngoing |
COVID-19 Guidance & Resources
NYSED offers a wealth of information on COVID-19, including the latest guidance and federal funding.http://www.nysed.gov/coronavirus |
| Building Condition | wwOngoing |
Building Condition Survey & Visual Inspection
NYSED Business Portal - MVPShttps://www.p12.nysed.gov/facplan/BldgCondSurv.htm https://www.p12.nysed.gov/facplan/documents/2020BCSInstructions10-06-20.pdf https://www.p12.nysed.gov/facplan/documents/BCSAssignments-Copy_07-28-2020.pdf https://www.p12.nysed.gov/facplan/documents/VisualInspectionAssignments.pdf |
| Fire Safety | wwOngoing - 11 months |
Annual Building Fire Safety Verification & Certification
NYSED Business Portal Complete and/or certify data Print Certificates of Occupancyhttps://www.p12.nysed.gov/facplan/documents/UpdatedFireSafetyProcessPresentation.pdf https://www.regents.nysed.gov/common/regents/files/616p12a3.pdf https://www.p12.nysed.gov/facplan/FireSafety.htm https://www.p12.nysed.gov/facplan/articles/H03_procedures_for_filing_fire_safet.html |
