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Important Dates - 2024-2025
Updated April 23, 2025
Important Note
OCM BOCES and the Central New York Regional Information Center compiled this spreadsheet for school district officials to use as a helpful resource.
Reporting requirements, deadlines and other information are subject to change and are ultimately the responsibility of each district. Please contact an OCM BOCES or CNYRIC representative with questions or concerns or email ocmbocescommunications@gmail.com.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
To download a Google spreadsheet with the same information, click on the “Copy & Download a Google Spreadsheet” button above." You will then have to click on “File” and “Make a Copy” to create a version you can use. The Google spreadsheet offers an additional column to assign people who are responsible for each task. If you prefer to use Excel or other formats, the Google spreadsheet can be downloaded as an Excel file, a CSV (text) file, a PDF and more.
Directions
The spreadsheet below can be sorted by category, date and description. Simply click on a column heading to sort the information accordingly.
| Category | Due Date | Description |
|---|---|---|
| Assessments | j4/7/2025 - 5/23/2025 |
Grades 3-8 English Language Arts, Mathematics, and Grades 5 & 8 Science - Computer Based Testing
https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-testing-schedule-2024-25.pdf |
| Assessments | k5/7/2025 - 5/9/2025 |
Grades 3-8 Mathematics - Paper-Based Tests
Grades 3 and 7 onlyhttps://www.nysed.gov/sites/default/files/programs/state-assessment/ei-testing-schedule-2024-25.pdf |
| SIRS | k5/15/2025 |
Final Teacher Out of Certification Data Due
The official NYS Out of Certification match is performed at L2 based on data through May 16, 2025. SIRS-328 Out of Certification report will be frozen as of this date.https://www.p12.nysed.gov/irs/level2reports/ |
| Assessments | k5/19/2025 |
Grades 3 &7 ELA- Paper-Based Tests
Schools administering Paper-Based Grades 3 & 7 ELA Tests must submit their answer sheets to their Regional Information Center (RIC)/scanning center by May 19.https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-testing-schedule-2024-25.pdf |
| Assessments | k5/29/2025 |
Grades 3 & 7 Mathematics - Paper-Based Tests
Schools administering Paper-Based Grades 3 & 7 MathematicsTests must submit their answer sheets to their Regional Information Center (RIC)/scanning center by May 29.https://www.nysed.gov/sites/default/files/programs/state-assessment/ei-testing-schedule-2024-25.pdf |
| SIRS | k5/30/2025 |
Summer EBT 2025 benefits initial pull Data Due
Initial student enrollment, address, FRPL eligibility data, homeless, foster, and migrant due to L2 for Summer EBT 2025 benefits. L1s must have data in L2. |
| SIRS | l6/5/2025 |
ELL Counts and Immigrant Student Counts Final Data Due
Counts at time of final data pull of ELL students enrolled in district (for Title III ELL allocations) and immigrant students enrolled in district (for Title III immigrant allocations). |
| SIRS | l6/5/2025 |
UPK annual Enrollment Final Data Due
Counts of UPK students enrolled on March 12, 2025, collected for calculating UPK grant funding for Child Counts Day. |
| Assessments | l6/6/2025 |
New York State English as a Second Language Achievement Test (NYSESLAT)
Schools administering the New York State English as a Second Language Achievement Test (NYSESLAT) must submit their answer sheets to their Regional Information Center (RIC)/scanning center by TBD.TBD |
| Assessments | l6/10/2025 |
June 2025 Regents
New Examinations: Life Science: Biology & Earth and Space Scienceshttps://www.nysed.gov/sites/default/files/programs/state-assessment/early-admin-new-regents-exams-2025.pdf |
| Assessments | l6/11/2025 |
June 2025 Regents
New Examination: Geometryhttps://www.nysed.gov/sites/default/files/programs/state-assessment/early-admin-new-regents-exams-2025.pdf |
| Assessments | l6/17/2025 - 6/25/2025 |
June 2025 Regents
Schools administering Regents Examinations must submit their answer sheets to their Regional Information Center (RIC)/scanning center by Rating Day, June 27.https://www.nysed.gov/sites/default/files/programs/state-assessment/regents-exams-schedule-june-2025.pdf |
| SSEC | m7/2025 |
School Safety and the Educational Climate (SSEC)
School Safety and the Educational Climate (SSEC) incident data for schools and districts may be submitted to the Department via the NYSED Application Business Portal between June 2025 and July 2025.https://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html |
| Data Authorization Forms | m7/1/2025 |
CNYRIC Data Authorization Forms
This authorization grants the CNYRIC permission to collect, transmit, and share data on your district's behalf. This is required annually.https://docs.google.com/document/d/1ni4vG3Xwq-WPmv1Hv3Sssp1fOIi8rnarkW-xkHhf7gI/edit?usp=sharing |
| SIRS | m7/10/2025 |
Regents Assessment Data Due
Regents data for state-provided growth resultshttps://www.nysed.gov/information-reporting-services#qlinks |
| PD System | m7/10/2025 |
Special Ed Events Data Due (VR11-12)
Last date to submit Special Ed third quarter data VR11-12 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| SIRS | m7/25/2025 |
Day Calendar, Student Enrollment, Demographic, Program Services, and Attendance Data Due
Day Calendar, Student Enrollment, Demographic, Program Services, and Attendance Collection Opens September 2024. All LEAs must report their data for verification in L2RPT and to correct data in source systemshttps://www.nysed.gov/sites/default/files/information-reporting-services/sirs-reporting-timeline-2024-25.pdf |
| SIRS | m7/26/2025 |
Summer EBT 2025 benefits FINAL Data Due
FINAL student enrollment, address, and FRPL eligibility data due. |
| PD System | m7/31/2025 |
Special Ed Data Due (VR 13,15,16)
Special Ed EOY PD data system reports Collection Opens (VR11-16) June 2025. Last date to submit data populating VR13,15,16 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | n8/4/2025 |
Special Ed Certification Due (VR13,15,16)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify.http://pd.nysed.gov/ |
| SIRS | n8/14/2025 |
Special Ed EOY (End of Year) Data Due
Last date to submit Special Ed enrollment, demographic, assessment (including COSF), Special Ed EOY Snapshot, and disability program service records for students with potential submission records for VR10-16 reports. LEAs use PD System List of Potential Student Records report to confirm all eligible students are reported accurately.https://www.p12.nysed.gov/sedcar/ |
| SIRS | n8/14/2025 |
FINAL SIRS EOY Data Due
Used for federal and state reporting, state sid allocations, and to make accountability status determinations.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | n8/29/2025 |
SIRS EOY Data Certification Due
Statement of Certification certifies accuracy of data submitted by EOY reporting deadline.http://portal.nysed.gov/ |
| PD System | o9/11/2025 |
Special Ed Events Data Due (VR11, VR12, VR14)
Last date to submit special ed events data populating VR11,12,14 reports.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| PD System | o9/15/2025 |
Special Ed Events Certification Due (VR11, VR12, VR14)
Districts must certify data as Accurate or Not Accurate in the PD System. Status defaults to Not Accurate for entities that do not certify.https://www.p12.nysed.gov/sedcar/ http://pd.nysed.gov/ |
| SIRS | p10/16/2025 |
August Grads, Total Cohort Grad Rate Data Due
Last day to submit August 2025 diplomas for the 2019, 2020, and 2021 total cohorts.https://www.p12.nysed.gov/irs/level2reports/ |
| SIRS | p10/23/2025 |
Staff Evaluation Scores and Ratings Due
Staff Evaluation Rating Collection Opens June 30, 2025. Overall ratings & subcomponent scores for districts and BOCES implementing an Educator Evaluation plan under Education Law 3012-d; overall and standard ratings for districts and BOCES implementing an Educator Evaluation plan under Education Law 3012-ehttps://www.nysed.gov/educator-quality/resources-educator-evaluation-data-collection-and-submission |
| SIRS | p10/31/2025 |
Staff Evaluation Rating Verification Report Certification Due
Certify accuracy of Staff Eval data by the due date. The form is accessed and must be submitted via SEDMON in NYSED’s Application Business Portal.http://portal.nysed.gov/ - SED Monitoring and Peformance |
| SIRS | q11/6/2025 |
BEDS Day ELL Counts Data Extract
ELL data reported to USED via EDFacts supplies part of the Title III Biennial Evaluation Report. All entities with ELL enrollment must report all students with the appropriate ELL Eligible program service code in SIRS to be included in the file.https://data.nysed.gov/businessrules.php?type=ell https://www.nysed.gov/bilingual-ed/field-advisoriesmemoranda-pertaining-ells |
| Professional Learning | wwOngoing |
CTLE Approved Sponsors
Approval is for a period of five years - Vendor/Sponsor lists are updated.https://www.highered.nysed.gov/tcert/certificate/reissuanceinitial.html https://www.highered.nysed.gov/tcert/resteachers/ctlesponsors.html |
| APPR - Lead Evaluator | wwOngoing |
Lead Evaluator
The State Education Department requires all evaluators of teachers and principals to be certified through an appropriate training process. Lead evaluators are those who conduct summative annual professional performance reviews of teachers. Each district must certify that these lead evaluators have been trained in the minimum requirements as outlined in the APPR regulations. New administrators participate in a 27-hour, first-year lead evaluator training and those that completed this training participate in a yearly recertification session.http://www.nysed.gov/educator-quality/ss3012-d |
| Erin's Law | wwOngoing |
Erin's Law - Child Abuse Prevention
New York State’s law, (Chapter 187 of the Laws of 2019 - known as Erin's Law - requires public schools to teach child sexual abuse and exploitation prevention classes to students in kindergarten through eighth grade. The law is intended to help children, teachers, and parents in New York State schools identify sexual abuse, and to provide awareness, assistance, referral, or resource information for children and families who are victims of child sexual abuse.http://www.nysed.gov/curriculum-instruction/erins-law#:~:text=Erin%27s%20Law%20is%20intended%20to,victims%20of%20child%20sexual%20abuse |
| Required Trainings | wwOngoing - Annual |
Dignity Act Coordinator Training
New York State requires annual refresher training for each Dignity Act coordinator within a school district. |
| COVID-19 | wwOngoing |
COVID-19 Guidance & Resources
NYSED offers a wealth of information on COVID-19, including the latest guidance and federal funding.http://www.nysed.gov/coronavirus |
| Building Condition | wwOngoing |
Building Condition Survey & Visual Inspection
NYSED Business Portal - MVPShttps://www.p12.nysed.gov/facplan/BldgCondSurv.htm https://www.p12.nysed.gov/facplan/documents/2020BCSInstructions10-06-20.pdf https://www.p12.nysed.gov/facplan/documents/BCSAssignments-Copy_07-28-2020.pdf https://www.p12.nysed.gov/facplan/documents/VisualInspectionAssignments.pdf |
| Fire Safety | wwOngoing - 11 months |
Annual Building Fire Safety Verification & Certification
NYSED Business Portal Complete and/or certify data Print Certificates of Occupancyhttps://www.p12.nysed.gov/facplan/documents/UpdatedFireSafetyProcessPresentation.pdf https://www.regents.nysed.gov/common/regents/files/616p12a3.pdf https://www.p12.nysed.gov/facplan/FireSafety.htm https://www.p12.nysed.gov/facplan/articles/H03_procedures_for_filing_fire_safet.html |
