Asset and Records Management | Onondaga - Cortland

CoSer 680-0 – Asset Management

OCM BOCES is pleased to offer school districts Asset Management services utilizing MAXIMUS ASSETMAXX Inventory software. This software program is web-based allowing for information to be accessed over the Internet.

OCM BOCES staff enters all information provided by the districts relating to asset acquisition and disposition. OCM staff creates GASB-34 compliant reports to meet the requirements of each district.

BOCES staff can work with district personnel to develop a separate proposal for completing a physical re-inventory of the district’s assets and updating records accordingly, as recommended by independent auditors. Handheld scanning devices with the district asset database pre-loaded to facilitate comparison during the re-inventory will be utilized.

Asset Management Services include:

GASB-34 Compliant Features and Reports
Fast, Reliable and Easy Access to Data
Multiple Depreciation Methods
Multiple Capitalization Methods
Secure Server Location and Administration
Annual Replacement Cost Updates
Partial Disposals

CoSer 680-1 – Records Management

School districts produce many documents of value for legal, historical, administrative and fiscal reasons. District records include:

Personnel
Student Attendance
Medical
Achievement files
Budget documents
Meeting minutes
Capital projects

Payroll
Purchase orders
Tax collection
Banking communications
Grants and special aid received
Accounts receivable
Accounts payable records

All these records must be maintained and disposed of in accordance with federal and state record retention requirements. Managing the flow of records cuts costs while increasing office efficiency.

OCM BOCES will inventory and organize district records in accordance with “Records Retention and Disposition Schedule ED-1” as adopted by federal and state agencies for use by school districts. This service includes an inventory and location list of a district’s records to facilitate easier retrieval and the establishment of disposal dates.

Disposal of obsolete records can be coordinated to occur on-site or at the OCM BOCES facilities.

Please call:
Lynda Russell

315-431-8584

CONTACT
Main Operator	315.433.2600
District Superintendent	315.433.2602
Adult Education	315.453.4455
Business Office	315.433.2614
CNYRIC	315.433.8300
Instructional Support	315.433.2627
Student Services	315.433.2604
Labor Relations	315.433.2629
Personnel	315.433.2631